Run New West: Terms of Use, Participation Waiver & Media Release
Last Updated: September 2026
Welcome to runnewwest.com (the "Site"), operated by Run New West ("we," "us," or "our"). By accessing this Site, downloading training guides or schedules, or attending any community runs, walks, or events (the "Activities"), you agree to the following Terms of Use, Participation Waiver, and Media Release.
If you do not agree to these terms, please do not use the Site or participate in our Activities.
1. Informal Community Group Notice
Run New West is an informal, volunteer-led community group operating in British Columbia. We are not a professional coaching service, medical provider, commercial enterprise, or registered corporate entity. All group runs, published routes, and downloadable materials are provided purely on a casual, volunteer basis.
2. Voluntary Assumption of Risk
Participating in running, walking, or physical exercise outdoors carries inherent risks, including but not limited to:
*Slips, trips, falls, collisions, and musculoskeletal injuries.
*Hazards related to vehicle traffic, pedestrians, transit, and cyclists.
*Adverse weather conditions, darkness, poor visibility, and uneven pavement or trail surfaces
*Dehydration, fatigue, heat illness, and sudden medical emergencies.
By attending any Run New West run or event, you acknowledge that you freely and voluntarily choose to participate and expressly assume all physical, medical, and legal risks associated with the Activities.
3. Personal Health & Medical Disclaimer
Not Medical Advice: All downloadable training plans (including 5K schedules), route maps, distance advice, and articles on this Site are provided for general educational and informational purposes only. They do not constitute medical, health, or professional athletic advice.
Physician Clearance: You should consult a qualified healthcare provider before starting any new training program or participating in strenuous physical activity.
Self-Monitoring: You are solely responsible for managing your own physical limits, pace, hydration, and medical conditions. Organizers and run hosts are not certified medical professionals and will not monitor your health status.
4. Rules of the Road & Personal Responsibility
When participating in group meetups:
You agree to follow all applicable municipal bylaws and the British Columbia Motor Vehicle Act (including using public sidewalks where available, obeying traffic signals, and yielding at crosswalks).
You are responsible for carrying your own personal identification, emergency contact details, and any necessary personal medical items (e.g., inhalers, EpiPens).
You agree to remain aware of your surroundings, run safely within your individual abilities, and look out for your own personal safety at all times.
5. Media Consent & Social Media Release
Photography & Video: By attending Run New West group runs or events, you acknowledge that photography, audio, and video recording may occur.
Grant of Rights: You grant Run New West the non-exclusive, royalty-free, worldwide right to use, publish, and distribute photos or videos taken during events on our website (runnewwest.com), social media channels (e.g., Instagram, Strava, Facebook), and future promotional materials.
Opt-Out Request: If you prefer not to appear in photos or social media posts, please notify the run host before the activity begins or contact us to request the removal of a specific photo.
6. Full Release of Liability & Indemnity
To the maximum extent permitted under the laws of the Province of British Columbia:
You release, waive, and forever discharge Run New West, its site operators, event hosts, route leaders, and volunteers from any and all claims, demands, damages, actions, liabilities, or costs arising out of or in connection with your use of this Site or participation in any Activities including claims arising from the negligence, gross negligence, or breach of statutory duty of care of the organizers, hosts, or volunteers. You agree not to make any claim or commence legal proceedings against the organizers for personal injury, property damage, or loss suffered during a group run or while using training guides provided on the Site.
7. Intellectual Property & Downloads
All digital downloads, training schedules, printable PDFs, and website content are owned by Run New West. Materials are provided for personal, non-commercial use only. You may not re-sell, re-distribute, or republish these materials for commercial gain without explicit written consent.
8. Governing Law
These Terms, Waivers, and Releases shall be governed by, construed, and enforced in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.
9: Age Limit & Minors
Participants Under 19: All group activities are intended for participants aged 19 and older (the age of majority in British Columbia). Minors under the age of 19 must be accompanied at all times by a parent or legal guardian who accepts full legal and physical responsibility for the minor and agrees to these Terms on their behalf.
10: Severability
Severability: If any provision of these Terms, Waivers, or Releases is found to be unlawful, void, or for any reason unenforceable by a court of competent jurisdiction, that provision shall be deemed severable from these terms and shall not affect the validity and enforceability of any remaining provisions.
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